Professional Catering Calculator

Comprehensive Event Planning Tool for Perfect Portioning

Event Details

Number of Guests

Event Type Wedding Corporate Event Social Gathering Cocktail Party

Event Duration (hours)

Menu Preferences

Meal Type Dinner Lunch Breakfast Brunch

Dietary Requirements

Vegetarian (20%) Vegan (10%) Gluten-Free (15%)

Proteins

Side Dishes

Beverages

Industry Standard Ratios

• Appetizers: 8-12 pieces/person for first 2 hours
• Main Course: 6-8 oz protein per person
• Non-alcoholic drinks: 2-3 servings/person/hour
• Staffing: 1 server per 25 guests for plated service

Expert Catering Planning Tips

Buffer Quantities

Always add 10% buffer for last-minute guests and tasting portions

Seasonal Adjustments

Increase cold beverages by 20% in summer, hot drinks by 15% in winter

Presentation Matters

Allocate 15% of budget for servingware and presentation elements